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Academic Affairs

Academic Affairs at UA South

At UA South, our faculty is our greatest asset. UA South programs are greatly enhanced by their teaching, research, and advising.
The Academic Affairs department supports the advancement of academics by ensuring a challenging academic curriculum, an accommodating learning environment, and opportunities for productive and educational engagement between faculty and students. The Academic Affairs Department is responsible for academic degree program and course development, and for ensuring that university curriculum requirements are met and adhered to.

Course development at UA South is a process managed by the Academic Affairs Department. A series of steps is laid out here.

Choose the Right Form

Course Addition, Modification, and Inactivation forms are available from the Registrar's Office Course Catalog Request Information page. Download and fill out the appropriate form from the Registrar's Office. Forms are not directly linked here in order to assure that faculty members are using the current version.

Create a Syllabus (Additions/Modifications)

The course syllabus is to be created and submitted along with the above-referenced forms. UA South maintains syllabus templates in the Instructional Resource Repository linked from the Academic Affairs page.

Submit the Form and Syllabus to Academic Affairs

Once the appropriate form is obtained and completed, Course Additions, Modifications, and Inactivations should be submitted along with the UA South Routing Form to Esther Henley.

The approval process involves several steps and numerous entities, both here at UA South and at main campus. Allow plenty of lead time. Process steps are:

  • Paperwork initially submitted to Academic Affairs (Esther Henley)
  • Review by the Associate Dean (Barbara Citera, Ph.D.)
  • UA South Curriculum Committee Review
  • Course is entered into UAccess by Academic Affairs (Esther Henley)
  • Approval by Main Campus departments
  • Course entered into the Academic Catalog
  • Available for scheduling by Academic Affairs

Additional Information

Course additions/modifications/inactivation forms Submit to Esther Henley

Course additions /modifications/inactivation – forms must be completed and submitted with the UA South Routing Form

Course forms are available at:

Please note that no syllabus is required for house numbered courses

Template for syllabi

Additional info:

To accommodate changes to existing courses in the Course Catalog, departments may submit certain types of course modifications in an expedited format using a spreadsheet via email instead of the Course Management Form process. This expedited format for course modifications will only be allowed during the open access scheduling period. The deadline for submitting these types of course modifications (including all required signatories) is the same as the deadline for the close of the open access period. Forms received after that date will require a Course Management Form process or changes will not be made effective until the following term. The Expedited Course Modification form and instructions for its use are housed at the Registrar's Office Expedited Course Modifications page.

Once complete, the form should be submitted to Esther Henley

100% Engagement Experience Courses

100% Engagement is the University of Arizona's commitment that all undergraduate students will have the opportunity to apply their learning to real world challenges through an upper-division course or significant non-credit learning experience such as an internship, undergraduate research experience, preceptorship, senior capstone, study abroad, field work, performance, student leadership, or service learning. (


Each experience connects to one of the identified Engagement Activities and to one of the Engagement Competencies which reflect the unique strengths and value of the University of Arizona experience. A detailed description of the Engagement Activities is located at Competencies are located at


Procedure For Credit Engagement Experiences:


The program directors are to determine engagement activities and competencies from the university's list of options that are appropriate for their programs and the content of the selected courses.


Shared Programs (main campus departments)

Program Directors consult with home departments and submit approved courses for modification to the curriculum committee if needed.


Routing: Submit syllabus and main campus department head’s approval to Academic Affairs: Esther Henley


UA South Unique Programs

Program directors submit the following in accordance with the Course Modification Process outlined on the Academic Affairs website:

  • The Syllabus prepared from the UA South syllabus template to including:
    • a demonstration of a commitment of at least 45 hours of engagement on the part of the student
    • a detailed description of the engagement activities and competencies.
    • a detailed description assessment criteria and grading.
    • a final reflection or application component for  students to assess their own experiential learning. 
  • The course modification form
  • The UA South Routing form


Routing:  Academic Affairs – Curriculum Committee – Faculty Forum – University Curriculum Approval Process


Procedure for Non-credit Engagement Experiences:


Faculty and staff can propose non-credit experiences to participate in the 100 % Engagement Initiative, following UA South and the University Process:

Per UA policy all approved non-credit Engagement experiences must at a minimum:



To view the proposal form, please download this pdf.


Routing:  Sarah Wieland  -  UASouth Review Committee: Sarah Wieland, Michelle Menninger, Barbara Citera, Rick Orozco (Curriculum Committee Chair)  -  University Review Committee.

Creating a UA South prefix for an existing course offered by a main campus department

  • Submit syllabus and rationale to the Associate Dean Barbara Citera

  • Include a minimum of 3 learning outcomes in your syllabus.

  • Your rationale should address the programmatic need and how the course supports other UAS programs (if applicable). In order to avoid curricular overlap, we suggest communicating with other program directors before you submit the rationale and syllabus to the Associate Dean.

  • Once approved, submit the syllabus and rationale to the main campus department. In some departments the syllabus may be routed through the curriculum committee or the director of undergraduate studies first and then submitted to the department head for approval. The Associate Dean or academic support staff are available to shepherd the proposal through the main campus department process.

  • Submit the permission from the main campus department head, the syllabus and rationale to Esther Henley. The department heads email should include following approval: “the course XYCV 123 is equivalent and mutually exclusive to XYC 123. Students will receive credit from taking either XYCV 123 or XYC 123 but not both”.

  • Esther will submit the forms in the Course Management System for the approval process in UAccess.

Tenure-Track Faculty | Career-Track Faculty - Professor and Professor of Practice | Lecturer

Criteria and Procedures for Faculty Promotion

Tenure-track Faculty

A tenure-eligible assistant professor may be recommended for promotion, for nonrenewal, or for other changes in status after annual performance reviews in any year up to the sixth year of tenure-eligible service, or a subsequent year if a time clock delay has been granted. If faculty members go up for promotion and tenure before their mandatory year, they may go up again without prejudice. Exceptions to the timetable for tenure and retention reviews are described in Section 3.3.01.a. [UHAP 3.3.01B]

Career-Track Faculty - Professor and Professor of Practice

Career-track faculty members in designated titles may be reviewed for promotion. These titles include: assistant professor on the career track, associate professor on the career track, full professor on the career track, assistant professor of practice, associate professor of practice, and full professor of practice.

A more extensive review is required for promotions of career-track faculty in designated professorial titles such as assistant or associate professors of practice, research or clinical assistant or associate professors. Promotions for such appointments may occur only after reviews at the college level with approval by the Provost as noted in UHAP 3.3.03.c.

Brief Description of Career-Track Faculty

Professional responsibilities may include

  • Professors on the Career Track (Assistant/Associate/Full): These are distinguished professionals who can bring years of academic experience to the classroom. The primary responsibility is teaching both graduate and undergraduate courses. The teaching expectation is 4/4 (80%) and 20% service effort.
  • Professors of Practice (Assistant/Associate/Full): These are distinguished professionals who can bring years of professional field experience to the classroom. The primary responsibility of a POP is teaching both graduate and undergraduate courses. The teaching expectation is 4/4 (80%) and 20% service effort.

Career-Track Faculty - Lecturer and Clinical Instructor

Career-track faculty members in designated titles may be reviewed for promotion. These titles include: lecturer, senior lecturer, principal lecturer, and clinical instructor.

Promotions from lecturer to senior lecturer require a review by a standing faculty advisory committee (Personnel Committee), a recommendation by the associate dean of academics, and the approval of the dean.

Brief Description of Career-Track Faculty

Professional responsibilities may include

  • Lecturers: The primary responsibility of Lecturers is teaching undergraduate courses. A moderate (no more than 20%) service effort is also acceptable.
  • Clinical Instructors: These professionals are responsible for teaching and working with students in the field. A moderate (no more than 20%) service effort is also acceptable.

The UA South staff and faculty that make up the Academic Affairs Department are committed to providing quick, courteous, and professional support services. Please contact any of the below listed employees if you have any questions or requests.