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UA South Business Office Staff Banner UA South Business Office
 

Chuck Smith

Director of Finance, Administration and Facilities

(520) 458-8278 x2128
csmith11@email.arizona.edu
 

Melody Dugie

Assistant Director of Administration

(520) 458-8278 x2173
mdugie@email.arizona.edu
 

Delia Rubio

Accountant

(520) 458-8278 x2127
deliaraz@email.arizona.edu
 

Sherry Lumpkin

Administrative Associate

(520) 458-8278 x2142
slumpkin@email.arizona.edu
 




Fiscal Officer for all University of Arizona South accounts

Monitors and reconciles all account balances on a monthly basis

Develops and monitors the yearly budget for University of Arizona South

Responsible for Fiscal Year closing and any carry forward dollars.

Provides monthly budget details to the budget managers

Approves all purchasing and payment request documents

Approves all new hire paperwork

Serve as the PCI compliance officer for UAS

Oversee relations with AFP Inc. and canyon neighbors in the usage of the AFP

Point person for security services provided on the University of Arizona South campus

Provide management oversight for the Facilities, IT, and Media departments

Supervise front office staff position at our Tech Park location.

Point of contact for our grounds keeping on campus.

Approves all external awards and scholarships

Oversee the financial aspect of grants to include approving the necessary effort reports.

Responsible for all contracts with outside vendors.

Manage all UAS leases and corresponding payments.

HR

  • Recruiting
  • Reclassification's
  • New Hires
  • Promotions
  • FMLA
  • Employee Changes
  • Position Changes
  • Terminations
  • Evaluations
  • Workman's Comp Claims
  • Out Processing
  • Coordinate and Advise Search Committees

Contracts

  • Appointed Professionals
  • Faculty
  • Adjuncts
  • Classified
  • OPS - Other Professional Services
  • DCC's - Designated Campus Colleagues
  • Supplemental Compensation

Payroll

  • Review and approve time and Exceptions
  • Review employee's pay for accuracy
  • Payment requests
  • Retro pay requests
  • Increases
  • Sicktime
  • Vacation
  • Holidays

Training Coordinator

  • Work with supervisors to set up training plans for new and current employee
  • Monitor training plans in UAccess Training system

Financial

  • Pay utilities and vendor invoices
  • Set up new vendors
  • Process reimbursements
  • Process cooperating teacher payments
  • Process credit cards  and reconcile monthly statement
  • Reconcile fedex transactions
  • Gather, and submit PCard transactions to FSO
  • Process, maintain and track Continuing Ed transactions

Requisitions/Purchase Orders

  • Process requisitions and work orders

Travel

  • Preparation of pre-travel paperwork
  • Process travel reimbursements

Inventory Updates

  • Update capital inventory in financials

Contracts

  • Process contracts and agreements as outlined by UA Procurement Office

Building Keys

  • Issue, track and maintain UA South campus keys

Office Webmaster

  • Maintain departmental website

Process property damage claims

  • Submit University property damage claims

Other

  • Create custom forms
  • Provide basic UAccess financials and analytics support for faculty and staff

Fleet management

  • Manage UAS vehicle reservation system
  • Reconcile voyager cards
  • Oversee UAS fleet services and repairs
  • Arrange fleet services and repairs (Sierra Vista location)
  • Report data to UA Garage
  • Maintain master mileage and fleet maintenance databases and files
  • File vehicle damage reports and any necessary insurance claims to Risk Management department
  • Process monthly and annual fleet reports
  • Work with vendors to obtain most cost efficient services

Event Coordination

  • Coordinate the UA South commencement ceremony
  • Prepare the UA South commencement program
  • Create centralized catering information
  • Determine the most cost efficient catering needs
  • Work with requestors as to catering needs, and the set up/take down of their meeting

Financial

  • Review and Reconcile PCards
  • Receive and Log Check/Cash Payments

 

       

 

 
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