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UA South Human Resources Banner UA South Business Office
 
 
UA South New Employee Information  (click here to expand)

 

 

University of Arizona South

“Sense of Direction”

New Employee Orientation
Benefits & Retirement Enrollment
Net ID & Emplyee ID
Cat Card
Email
24/7 IT Support
Ferpa Training
Harassment Training
Building Keys & Systems Access
Name Tag and Business Cards

Vehicle Use
Purchase Cards
Room Reservations
ITV Use
D2L Use
Text Books
Timesheet Entry


New Employee Orientation


New full time appointed and classified staff should attend a New Employee Orientation session on Main Campus in Tucson within one week of your official hire date.
Registration can be completed through the Human Resources website at http://hr.arizona.edu/employees-affiliates/new-ua.

New full time faculty members should also register for the Faculty Instructional Resources Orientation at http://oia.arizona.edu/content/faculty.

 

 Benefit & Retirement Enrollment   (Not applicable to Limited Term Adjunct Instructors)


Employees who are employed at .50 FTE (twenty (20) hours per week or more for six (6) months or longer) are eligible for benefits. Medical, dental, vision, life insurance, disability and flexible spending plans require enrollment within thirty-one (31) days of your official hire date.

Enrollment is completed online through UACCESS. Retirement enrollment must be completed before other benefit options will be made available for selection.

 A benefit packet is mailed to the new employee within one week of your official hire date.

More information regarding benefits can be found at http://hr.arizona.edu/employees-affiliates/benefits or at (520) 621-3662 Option 3.

 

 Net ID & Employee ID (Watch for email with instructions)


After your new hire forms are complete and returned to the Business Office you will receive an email in your personal email with instructions on how to create your Net ID and log into the UACCESS system to complete online new hire steps, read and accept policies and procedures, set up tax information, and direct deposit information. These steps may not process immediately, the system sometimes needs to reset at night before these steps will show.


Your Net ID will be the first part of your email address, and also your log in to UACCESS systems.

 

 Cat Card


Apply for your CAT CARD by calling the UA South Cat Card Office at (520) 458-8278 Ext. 2157 or by email at uasouth-mediatech@email.arizona.edu to set up an appointment. You may also apply at the Main Campus Cat Card Office located in the Student Union. You will need your Employee ID when applying for your Cat Card.

 

 Email


You can access your university email at www.uaconnect.arizona.edu. For more information regarding email service please logon to http://uits.arizona.edu/uaconnect.

 

 24/7 IT Support



For 24/7 IT Support for all UA IT applications please call (520) 626-TECH (8324)

 

FERPA Training


Attendance of FERPA training is required for employees who use the Student Identification System and is recommended for anyone who has access to student or employee records.

Online training can be found at http://www.registrar.arizona.edu/ferpa/tutorial. Proof of your attendance must be printed and given to the Business Manager within the 30 calendar days of your hire date.

 

 Harassment Training


Attendance of Sexual Harassment training is required for all employees of the university.

Online training can be found at http://equity.arizona.edu/education/harassment. Proof of your attendance must be printed and given or mailed to the Business Manager within the first 30 calendar days of your hire date.

 

 Building Keys & Systems access


Ask your supervisor about building keys or other access tools you will need for your work area.

If you job duties require you to have access to any university business systems, check with your supervisor regarding training and request submission.

Keys at Sierra Vista location are managed through the Business Office. Keys at other locations are handled by the main contact at that location.

 

 Name Tag and Business Cards


To order a name tag and business cards please complete and submit the Name Tag and Business Card Form that can be found at http://uas.arizona.edu/businessoffice/ forms.html

 

 Purchase Cards


If your position requires you to use a Purchase Card, you must complete the PCard training and pass the PCard test with a 100%. The confirmation email must be emailed to the Business Office at mdugie@email.arizona.edu. Your supervisor must then request the appropriate PCard for you through the Business Office.

The training and test are online at http://www.pacs.arizona.edu/pcard_training_policy_guides.

 

Vehicle Use


Prior to driving a UA Vehicle or personal vehicle for UA Business the following steps must be completed.

 Review Arizona Fleet Safety Policy at http://risk.arizona.edu/fleet-safety

 Complete UA Driver Registration at www.risk.arizona.edu (first quick link to the right of the page) Copy of Confirmation must be submitted to the Business Office.

 Complete UA Driver Certification and Defensive Driver Online Course at UAccess Learning www.uaccess.arizona.edu (further instructions are included in this book). Certificate must be submitted to the Business Office.

 Your Supervisor must complete a Blanket Travel form and submit it to the Business Office

UA Vehicles at Sierra Vista location are managed through the Business Office.
UA Vehicle at other locations are handled by the main contact at that location.

Mileage reimbursement will only be paid if a UA South vehicle is not available for use at the time you are needing to travel, and you have completed the necessary forms above.

 

Room Reservations


Contact the room scheduler at the location for availability.  If you need no other services except for the room for UA South business, you will not need to fill out the Room Use Request Form.  IF you need the furniture moved into a different configuration OR use of the ITV equipment in the room, you must complete a Media Services Work order form AND a Room Use Request Form.

 All room use and Media Technology forms can be found at:http://www2.uas.arizona.edu/employee-forms.

Room Use Schedulers
Esther Henley is our official classroom scheduler for regularly scheduled classes
Douglas - Melissa Ramirez – (520) 439-6880
Nogales – Alan Aguirre – (520) 394-4400
Sierra Vista – Carolyn Eaton – (520) 458-8278 x 2173
AFP – Carolyn Eaton – (520) 458-8278 x2173
Ike Dent – Media Technology Services – (520) 458-8278 x2157 

 

ITV use


If using the Interactive Television (ITV) delivery mode, contact Ike Dent at uasouth-mediatech@email.arizona.edu to schedule ITV training. Training is required for first time users.

 

 D2L Use


If teaching online course(s) or to supplement your course with online material, contact Brian Bates at (520) 458-8278 Ext. 2164 or by email at wbbates@email.arizona.edu to attend D2L orientation. Verify that your online (D2L) class list matches your UA class list. You will not be able to login to D2L until after you have received your PIN number and set up your NetID.

 

 Text Books


Order textbooks and desk copies on time. Please contact Deb Hoeft at (520) 458-8278 Ext. 2143 or by email at dhoeft@email.arizona.edu for further instructions.

 

 Timesheet Entry


  • Exempt employee (usually Appointed and some Classified positions) you only need to complete the timesheet for time off (Sick, Vacation, Holiday).
  • Non-exempt employee (usually Classified and Student Worker positions) then you complete a timesheet every 2 weeks with the hours you have worked, or taken off for that specific pay period.
  • Full Time Faculty only complete a timesheet for time off, usually sick and holiday.
  • Limited Term Adjunct Instructor that receives a contract every semester, you do not need to complete a timesheet. Your pay is based on the amount in your contract divided by the number of pay periods in that semester. Unless otherwise informed by me due to other contractual arrangements.

Timesheet Examples

For more information that may not be included above please visit the UA South Business Office web site at http://uas.arizona.edu/business-office/

 

 

University Employee Training  (click here to expand)

 

FERPA Training


Attendance of FERPA training is required for employees who use the Student Identification System and is recommended for anyone who has access to student or employee records.

Online training can be found at http://www.registrar.arizona.edu/ferpa/tutorial. Proof of your attendance must be printed and given to the Business Manager within the 30 calendar days of your hire date.

 

 Harassment Training


Attendance of Sexual Harassment training is required for all employees of the university.

Online training can be found at http://equity.arizona.edu/online-training. Proof of your attendance must be printed and given or mailed to the Business Manager within the first 30 calendar days of your hire date.

 

 

Hiring Committee Procedures  (click here to expand)
Conflict of Interest (Non-Research) (click here to expand)

The purpose of conflict of interest statutes is to remove or limit the possibility of personal influence that might bear upon a public employee’s decision in his or her capacity as a public employee.

Download PACS Conflict of Interest Form COI2015 Conflict of Commitment Form

PACS Policy

Policy Title: Conflict of Interest
Policy Number: 1.4
Effective: October 2001 Latest
Revision: September 2006

I.WHAT IS THE PURPOSE AND GENERAL THRUST OF THE CONFLICT OF INTEREST STATUTE?

The purpose of conflict of interest statutes is to remove or limit the possibility of personal influence that might bear upon a public employee’s decision in his or her capacity as a public employee. Accordingly, Arizona statute (A.R.S. 38-503 et seq.) requires an employee who has, or whose relative has a substantial interest in any contract, sale, purchase, or service by or to the Board of Regents or the universities, as well as in any decision, to disclose said interest in the official records of the Board. If such an interest exists, the employee shall refrain from participating in the decision, contract, sale, or purchase in any manner.

II.WHO ARE EMPLOYEES AND RELATIVES?

Employees are all persons who are employed by the Board and universities on a full-time, part-time, or contract basis (including student employees). Relatives are defined to include spouse, children, grandchildren, parents, grandparents, brothers, sisters (including half-brothers and half-sisters), brothers and sisters-in-law, parents-in-law, and children-in-law of the employees. If any substantial interest is present in a relative, that interest will be considered to be that of the employee.

III.WHAT IS A SUBSTANTIAL INTEREST?

A substantial interest is any interest, which cannot be defined as a remote interest and which confers a pecuniary or proprietary interest, either direct or indirect. A remote interest means:


1. That of a non-salaried officer of a nonprofit corporation.
2. That of a landlord or tenant of the contracting party.
3. That of an attorney of a contracting party.
4. That of a member of a nonprofit cooperative marketing association.
5. Ownership of less than three percent (3%) of the shares of a corporation for profit, provided the total annual income from dividends, including dividends payable in stock, received from that corporation does not exceed five percent (5%) of the total annual income of the employee and further providing that any other payments from that corporation do not exceed five (5%) percent of the total annual income of the employee.
6. That of an employee in being reimbursed for expenses incurred in performance of official duty.
7. That of a recipient of services generally provided by the Board or universities on the same basis as if to any member of the public. (Examples: An employee whose spouse, son, or daughter attends a state university would have a remote interest in the setting of fees and tuition. Non-remote interest—an employee whose relative has a contract with the University, has a substantial interest in the contract and thus cannot participate in any University decision related to that contract).
8. That of a public school board member provided the relative involved is not a spouse or a dependent as defined by state income tax laws. (A.R.S. 43-1001).
9. That of a public officer or employee of any other public agency unless the action of that agency would confer a direct economic benefit or detriment upon a Board member or employee.
10. That of a member of a trade, business, occupation, profession, or class of persons consisting of at least ten members which is no greater than the interest of the other members of that trade, business, occupation, profession or class of person.

 

IV.WHAT ARE THE AFFIRMATIVE RESPONSIBILITIES OF EMPLOYEES?

Any employee who has or whose relative has a substantial interest shall make known that interest in a special file open to the public and kept by the university and the Board. He or she shall thereafter refrain from voting or participating in any manner in the contract, sale, purchase or decision. The university and the Board will keep the required file. It will be the responsibility of each employee to keep the disclosure current. Disclosure forms may be obtained from and shall be filed with the Office of the Director of Procurement and Contracting Services.

 

V.MAY AN EMPLOYEE WHO HAS OR WHOSE RELATIVE HAS A SUBSTANTIAL INTEREST, SUPPLY EQUIPMENT, MATERIAL, SUPPLIES, OR SERVICES TO THE BOARD AND UNIVERSITIES?

Yes. An employee who has or whose relative has a substantial interest may supply equipment, material, supplies, or services to the Board and the universities, in accordance with the following: 1) the interest is disclosed in the special file or in the minutes of the Board; 2) the contract is with the employee and the contract is awarded as a result of a public sealed competitive solicitation irrespective of the dollar amount; 3) if the contract is with a relative, a public competitive solicitation is not required; and 4) in both instances (2 & 3) the employee must refrain from voting or participating in any manner in the contract, sale, purchase, or decision.


VI.WHAT ARE THE REMEDIES IN EVENT OF VIOLATION?

Any contract entered into in violation of the statute is voidable or subject to cancellation at the option of the Board and the University. Any persons affected by Board or University action may commence a civil suit to enforce the provisions of the statute. The court may order appropriate relief, including reasonable costs and attorney’s fees to the prevailing party.


VII.WHAT ARE THE PENALTIES IN EVENT OF VIOLATION?

Criminal penalties are provided for two classes of violations: 1) Persons who intentionally or knowingly violate the statute may be guilty of a class 6 felony. 2) Persons who recklessly or negligently violate the statute may be guilty of a class 1 misdemeanor. A person found guilty of either shall forfeit his or her employment.


If you have any questions concerning a possible conflict, please contact the Director of Procurement and Contracting Services for clarification.

 

Conflict of Interest (Research) (click here to expand)

 

http://orcr.arizona.edu/coi

 

http://policy.arizona.edu/research/individual-conflict-interest-research

 

Online disclosure training must be completed at: http://orcr.arizona.edu/coi/training

 

Disclosure Form must be completed and submitted for signatures Research Disclosure Form

 

 

Conflict of Commitment (click here to expand)

Conflict of Commitment form must be completed and submitted for signatures Conflict of Commitment Form

 

 

Reporting an Injury  (click here to expand)

 

All injuries to UA employees while on the job are required to be reported to Risk Management Services.

 

I've been hurt on the job – What do I do?


  • Tell your supervisor about your injury as soon as possible.
  • Get medical treatment if needed, see below for treatment options.
  • Ask your supervisor to submit an injury report for you on WebConnect. Please call Belen Aranda 621-3626 or 621-1790 for a temporary password to log onto Web Connect. If you are having problems connecting, please contact Belen (621-3626) or Xu Lu (621-1790) for help.

 

Where can I get medical treatment?


  • For emergencies, call 9-1-1 for paramedic response and ambulance transportation to the nearest emergency room or trauma center.
  • For non-emergency situations, injured employees may seek care at the closest medical facility, urgent care, or primary care physician.
  • Departments with operations outside the Tucson area are encouraged to plan ahead of an injury and identify appropriate injury treatment options in their immediate area. Treatment may be obtained at any urgent care center, occupational health clinic, hospital, or other healthcare provider.

 

What should I tell the doctor or clinic staff?


  • Tell the medical care provider that your injury is work related.
  • Provide the treating physician with information about how the injury happened.
  • The medical provider will complete a "102" form that is submitted to the Arizona Industrial Commission. There is an employee comment section that the injured employee completes.

 

Who is the U of A's workers' compensation insurance company?


The State of Arizona, through the Arizona Department of Administration, Risk Management Division (ADOA-RMD) manages workers' compensation coverage for all state employees. ADOA-RMD is also referred to as State Risk Management.

 

What is the U of A's Policy Number?


The answer to this question is: SELF INSURED PER ARS §41-621

 

How does a workers' compensation claim start?


Upon receipt of required claim information from UA RMS, State Risk Management opens a new claim for the injured employee. Notification of the claim's status (accepted or denied) is mailed to the injured employee's home address from State Risk Management. If the claim is accepted for benefits, the notification will provide the claim number and the name and contact info for the assigned claims representative. The claims representative monitors the medical status of the injured employee, and must authorize all medical treatment under the claim.

 

How can I check on the status of my claim?


The name and contact information of the claims representative at State Risk Management is included with the notification of claim acceptance. You may also call their main number at (602) 542-2182, or you can call RMS at (520) 621-1790 and we try to get you the information you need, or forward your call to State Risk Management.

 

I just got a bill in the mail for treatment of my injury. What do I do?


  • Call the treatment facility and tell them your injury was work related.
  • Give the treatment facility your workers' compensation claim number and tell them to forward the bill to the following address:
         Arizona Department of Administration
         Risk Management Division, Workers' Compensation Unit
         100 N. 15th Avenue, Suite 301
         Phoenix, AZ 85007
         Phone: (602) 542-2182 Fax: (602) 542-1490

 

The doctor treating my injury has taken me off work. What do I do?


  • Tell your supervisor you have been taken off work.
  • Provide a copy of the off-work slip from the doctor to your supervisor and to RMS.
  • Ask the doctor if you are able to perform modified or restricted duty.
  • Following prescribed treatment, medications, physical therapy to get well and back on the job as soon as possible.
  • Avoid activities that might worsen your injury or slow your healing time. Examples might include work around the house, recreational activities, hobbies, sports, etc.
  • If you have a second job, or other source of income, this must be disclosed to your claim representative.

 

When can I return to work?


  • Your treating physician must authorize your return to work and provide a written return to work status report. A copy must be provided to your supervisor, and to RMS. Your return to work may be with modified, restricted, or full duties, as directed by your physician.

 

How is time reporting done while an employee is off work for a workers' compensation injury?


  • If an employee is off work for seven or fewer calendar days for a work related injury, workers' compensation benefits for lost time are not applicable. Work absence must be reported in accordance with U of A policies for time reporting.

 

Will I get a regular U of A paycheck while off work for a workers' compensation injury?


  • It depends. After a claim is accepted for benefits, the employee may choose to receive their workers' compensation benefits directly, and change to unpaid status in the U of A payroll system, or they may elect to use the Buy Back Program to stay in the U of A payroll system and maintain their U of A benefits.

 

What is the Buy Back Program?


The U of A allows eligible injured employees to stay on the U of A payroll, by reporting their absence as sick or vacation leave, and allowing their workers' compensation benefits to reimburse the employee's leave balance. To be eligible, employees must have a combined leave balance of 80 hours at the time of their injury. This arrangement allows U of A benefits such as health insurance and retirement contributions to continue without interruption. Employees must sign a Buy Back Authorization form (PDF format) to enroll in this program.

For any additional questions about Workers' Compensation, contact Belen Aranda at (520) 621-3626 or baa@email.arizona.edu.
If Belen is unavailable, please call the Risk Management Services front desk at (520) 621-1790 and we will find someone to assist you.

(Se habla español)

 

 

Filing a Complaint  (click here to expand)

 

The University of Arizona has several avenues for an employee and/or student to take to file a complaint. Below are a few of those resources.

 

The University of Arizona Ombuds Program

Confidential, Neutral, Informal, Independent

http://ombuds.arizona.edu/

 

Human Recourses Employee and Career Advising

Employee and Career Advising is here to partner with and support you. We offer guidance on University policies, coaching to help you make informed and strategic work-related decisions, and career development resources. Please call 621-8298 to schedule an appointment with an Employee/Career Advisor.

 

Office of Institutional Equity

http://equity.arizona.edu/

Equal Opportunity Poster

 

Employment Opportunities  (click here to expand)

 

To search for open positions at UA South click on one of the links below:

 

Full or Part time employment:

https://uacareers.com/

 

All UA South positions will be posted at one of the 2 links above. If you have any further questions regarding open positions at UA South please contact the Business Office.

 

Vacation Carry Forward  (click here to expand)

Vacation Carry Forward

Jury Duty  (click here to expand)
HR FAQ  (click here to expand)
HR Frequently Asked Questions (Coming Soon)
 

 

 
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